CLUB CONSTITUTION

1 Name

The name of the club will be the “American Vehicle Owners Club”

2 Objects

(a) To unite owners & enthusiasts of American vehicles & promote their interests.

(b) To provide benefits & discounts for members where possible.

(c) To meet informally when and where possible, throughout the year at venues of the committees choice.

3 Membership

(a) On joining members will be entitled to a membership I. D. and windshield sticker.

(b) All full club members will be required to pay subscriptions. Honorary memberships may be granted at the discretion of the committee.

(c) The level of subscriptions will be decided by the committee.

(d) Members 2 months in arrears of subs. will be deemed to have lapsed their membership and will have to rejoin the club and pay an administration fee in addition to their annual subscription.

(e) The committee will have the right to reject an application to join the club.

4 Committee

(a) The committee will consist of a Chief Executive Officer (CEO), Vice CEO, Treasurer, Marketing Manager, Membership and Information Manager, Editor and committee members as required to assist in a general way, who will be full members.

(b) The committee may form itself into sub - committees if needed and have the power to co - opt any extra members it may consider necessary.

(c) All posts will be elected at the A.G.M.

(d) After the initial formation of the club, all elected committee members will serve for 3 years, after which time their term of office shall be one year.

(e) Each committee member will hold 1 vote except the CEO, who may exercise a casting vote in the event of a tie.

5 Annual General Meeting

(a) An A.G.M. will be held once a year, time, date and venue to be decided by the committee.

(b) Only full & associate members will be allowed to vote, proof of membership may be required.

(c) Full members spouses will be associate members and allowed to vote.

(d) Voting will be by a show of hands, the chairman’s decision will be final and a simple majority will be required.

(e) All proposals to be discussed must be seconded and received by the CEO no less than 2 weeks before the A.G.M. in writing.

(f) Emergency propositions of an urgent nature will only be accepted on the day, if the members present at the A.G.M. agree.

(g) All nominations for committee posts must be seconded and received by the CEO no less than 2 weeks before the A.G.M.

(h) The treasurer will produce a yearly statement of accounts at the A.G.M.

(I) Decisions taken between each A.G.M. on behalf of the club will be made by the committee, and ALL committee decisions will be final except Rule 6.

 (j) If any member(s) propose a vote of no confidence in the committee or member thereof at the A.G.M. the proposal will be put to the floor of the A.G.M.  If carried by a 2/3 rds. Majority the proposal will be decided by all members via a postal ballot.  The ballot papers will be forwarded to all full members and committee as soon as possible.  Should the proposal be carried by a 2/3 rds. majority the committee will call an Extra - ordinary General Meeting to decide the future of the club.

6 Extra - Ordinary General Meeting

An E.G.M. may be called at any time the committee deem necessary or in response to a petition signed by at least 10 members, who MUST attend the meeting, in which latter case the petition must state fully and clearly the subject for which the meeting is desired and if possible give the text of any proposals to be moved. Subject matter to be confined within the terms of the petition.

7 Discipline

(a) The committee shall have the right to suspend or terminate the membership of any member if they feel that he/she is bringing the club into disrepute or disruption by his/her words or deeds.

(b) The member may have the right of appeal against suspension or dismissal at the following A.G.M.

(c) Any member wishing to appeal at an A.G.M. must inform the secretary in writing no less than 3 weeks prior to the A.G.M.

8 Newsletter

A  newsletter containing news, comments and information on matters relevant to the club shall be issued free of charge to each member at such intervals as the committee shall direct. The editor reserves the right to refuse the inclusion of articles or comment at his/her discretion.

9 Funds

(a) The club funds will be held in a bank of the committee’s choosing. Signatories to consist of any one of the treasurer,CEO or Vice CEO.

(b) Any committee member or ordinary member may be entitled to reimbursement of reasonable out of pocket expenses incurred whilst carrying out club business or attending functions on behalf of the club. A receipt should be produced if possible.

(c) Any Honorariums to be decided by the committee between A.G.M.s or by the members at an A.G.M.

(d) The overall responsibility for the running of the club and expenditure between A.G.M.s shall lay with the committee.

10 Honorary and Complimentary Members

(a) Honorary membership will only be granted at an AGM. to any member who has performed outstanding service to the club for a number of years.

(b) Honorary members may be entitled to all services of the club and will be allowed to serve on the committee, but not as CEO, Vice CEO, or Treasurer and will be deemed to be full members.

(c) Honorary memberships will be reviewed after 3 years by the committee and a recommendation for an extension for a further 3 years or termination of Honorary membership will be put before an AGM.

(d) 1 years complimentary membership may be granted to anybody that in the opinion of the committee has been helpful to and furthered the clubs interest.

(e) Complimentary members will NOT be deemed to be full members and as such will only be entitled to limited services of the club and may not serve on the main committee unless co-opted on in exceptional circumstances.

11 Amendments to the rules

(a) Rules can only be amended at an AGM.

(b) Any rule amendment must be seconded and submitted to the CEO in writing no less than 2 weeks before the AGM.

12 Affiliations

(a) The club may affiliate to any other club or organisation that the committee sees fit.

(b) Removal of an affiliation will only be possible by a unanimous decision of the full committee.

13 Dissolution of the club

(a) In the event of the American Vehicle Owners Club. being unable to elect a committee at the AGM. all new membership will be frozen until such time as a new committee has been elected.

(b) If after 3 months from the date of the AGM. a suitable committee is not elected, the treasurer will freeze most moneys in the bank except those reasonable expenses needed for the day to day running of the club.

(c) The outgoing committee will wind up theAmerican Vehicle Owners Club. and all capital assets will be disposed of, at the discretion of the committee.

(d) When the club accounts have been settled the committee will as soon as possible call an EGM, of fully paid up members to decide how to distribute the remaining moneys. Any proposals for the EGM must be seconded and received in writing by the CEO, no less than 2 weeks before the date of the EGM.

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